Privacy Policy for Cottonwood Golf & Country Club App
Last updated: December 2, 2025
1. Introduction
Welcome to the Cottonwood Golf & Country Club App ("the App"). We are committed to protecting your privacy and ensuring your personal information is handled in a safe and responsible manner. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.
By using the App, you agree to the terms outlined in this Privacy Policy.
2. Information We Collect
We may collect the following types of information:
2.1 Personal Information Provided by You
Name
Email address
Phone number
Membership details
Booking or event registration information
2.2 Automatically Collected Information
Device information (operating system, device model)
Log data (IP address, usage data, access times)
App interaction data (features used, screens visited)
Location data (precise or approximate) used to enable geofencing, event notifications, and locationbased club services
2.3 Optional Information
Profile photo
Preferences (e.g., communication settings)
3. How We Use Your Information
We use collected information to:
Provide and improve the App experience
Manage club bookings, leagues, events, and communications
Notify you of club updates, promotions, and important information
Send push notifications related to upcoming events, member functions, and locationbased (geofenced) alerts when you enter or exit designated areas
Maintain security and prevent misuse of the App
Analyze usage to enhance features and user experience
4. Sharing Your Information
We do not sell your personal information.
We may share your information in the following limited situations:
Service providers: Thirdparty vendors that support App functionality (e.g., hosting, analytics, payment processing)
Club operations: Authorized staff who require access to perform club-related duties
Legal requirements: If required by law or to protect the rights and safety of the club or its members
5. Data Storage and Security
We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, loss, or misuse.
However, no method of electronic transmission is 100% secure, and we cannot guarantee absolute security.
6. Your Rights
Depending on your location, you may have the right to:
Access the personal information we store
Request corrections or updates
Request deletion of your information
Opt out of marketing communications
Withdraw consent for optional data collection
To exercise any of these rights, contact us at \[[email protected]\].
7. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.
8. Children’s Privacy
The App is not intended for use by individuals under the age of 13. We do not knowingly collect information from children.
9. ThirdParty Links
The App may contain links to external websites or services. We are not responsible for the privacy practices or content of those third parties.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted within the App, along with the date of the latest revision.
By continuing to use the App after updates are posted, you agree to the revised policy.
11. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us at: Cottonwood Golf & Country Club \[200 – 88008 226 Ave East, Foothills, Alberta, Canada T1S 4A6\] \[[email protected]\] \[403-938-7577\]